Participation in the Pedal for a Purpose cycling event is entirely voluntary. Rocket Monkey Roastery and Ayrshire Cancer Support (SC016098), their staff, volunteers, and representatives accept no liability whatsoever for any loss, damage, injury, illness, or death sustained by participants or third parties arising from, or in connection with, participation in this event.

By registering, participants confirm that they are in good physical health and consider themselves fit to participate in stationary cycling activity. Participants with any pre-existing medical conditions are strongly advised to seek guidance from a qualified medical professional before taking part.

Rocket Monkey Roastery and Ayrshire Cancer Support accept no responsibility for any personal belongings brought to the venue. All items are left entirely at the owner's own risk.

This notice explains how Rocket Monkey Roastery and Ayrshire Cancer Support (SC016098) collect, use, and protect your personal data in connection with the Pedal for a Purpose charity cycling event.

We collect your name, email address, phone number, home address, emergency contact details, and any medical or accessibility information you choose to provide. We also record your chosen time slot and whether you are participating in memory or honour of someone.

Your data is collected solely to organise and administer the event, including managing registrations, allocating time slots, contacting you with event information, and ensuring your safety on the day. If you have opted in, we may also contact you about future events.

We process your data on the basis of your consent, given at the point of registration. You may withdraw your consent at any time by contacting us using the details below.

Your data is shared between Rocket Monkey Roastery and Ayrshire Cancer Support for the purposes of event organisation only. It will not be sold or disclosed to any other third party without your explicit consent, except where required by law.

Any medical or accessibility information you provide is treated as special-category data under Article 9 of the UK GDPR. We process it on the basis of your explicit consent, given when you submit this form, together with our legitimate interest in protecting your vital interests (your safety on the day). It is seen only by event organisers and on-site marshals who need it to keep you safe, is not shared with anyone else, and is deleted in line with the retention period below.

The emergency contact name and phone number you provide are personal data about another person. By submitting this form you confirm that you have that person's permission to share their details with us, and you agree to make them aware of this Privacy Notice. Their details will only be used to contact them in the event of an emergency on the day, and will be deleted alongside the rest of your registration.

Your registration data will be retained for up to 12 months following the event, after which it will be securely deleted, unless you have opted in to receive future communications.

Under UK GDPR, you have the right to access, correct, or request deletion of your personal data at any time. You also have the right to object to processing and to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

To exercise any of your rights or ask questions about how we use your data, please contact us at eventsrmrayr@gmail.com.